Production Assistant Freelancer

Prepare contract or legal paperwork for Freelancers (Stylish, Runners, Assistants) and Vendors:

- Preparing a general freelance contract with differential SOW ( will work later with PM ) for Freelancers who support for Pre_prod process, such as :

- Stylist : Prepare wardrobe ( clothes )

- Set Designer | Prop Master : Prepare Props | Design Stage Set

- Runners | PP Assistants : Support PP to prepare stuff.

- Arranging for advance payment or contract payment of Freelancers, Vendors.

Purchase/rent/arrange/make content Items and props (check color & theme/concept matching Content idea)

- Making final purchasing | rental Items and Props based on the final decision of PO ( Project Outline ) from PM or Requestor.

- Looking for any back-up Items and Props that matching with Content Idea (in-case of unable to find the requested items)

Find and book freelancers, talent, casting and location (Contract & Paperwork & Listings)

- Checking Requested booking timeline notes & shooting day from PO to book External Talents, Location.

- Collecting all External Source of Freelancers, Talents & Location to share with everyone.

Negotiate to have better deal with Freelancers and Vendors (Vendor & Price listing)

- Getting allocated Budget from TM | PM ( Daily | Sponsor ) with Reference Cost Range of Freelancers, Items and Location to negotiate and lock down the rate.

- Thinking about the long-term usage of Freelancers & Vendors.

Collect & expand relationship with Freelancers and Vendors (new and existing)

- Keep collecting the list of Freelancers and Vendors to reduce the time of finding and keep the good quality of them

- Keep expanding the relationship with Freelancer and Vendors to diversify the list

Advise Project Manager in alternative choices (other options) in case 1st option is not available or to bring better quality in pre-production

- Ability to give solutions for Project Manager to decide if can not find expected items

- Ability to advise other options for Project Manager to have better quality and saving cost

- Leveraging the list of vendors and freelancers to give best option for Project Manager’s needs

Pick-up & Drop-off management (Location, Method, PIC-Recruiter & Cameraman)

- Think of the bring pick-up & drop-off method to organize and deliver props list efficient and on time

- Coordinate with Recruiter and Cameraman to assign the PIC in each project

- Do check-in and check-out procedure with the Project Manager to avoid any lost

Props and Wardrobe storage management (decision on what to buy/throw away, where can we keep)

- In order to save cost, we need to manage and reuse props and content items

- Maintain and keep props and content items in good condition

- Planning on what needs to be stored and categorize the items for further accessing to everyone.

Call-sheet and production schedule management

- Assist PM in preparing call-sheet and production schedule

- Assist PM in ensuring all production parties are on schedule and follow the confirmed call-sheet

Qualification:

- 2-year experience in the Production field (preferred in online video production) for executive level. 1-year experience for junior level.

- High school or above. Advantage for College or Bachelor’s degree in media, multimedia or related studies…

- Basic English communication written and verbal.

Skills

- Have the ability to work under pressure to perform duties under deadlines and on budget

- Highly detailed oriented, ability to manage multiple projects at any given time

- Good knowledge in using MS. Office (Word, Excel, Powerpoint), familiar with Google-cloud application is a plus

- Strong organizational skills. excellent in follow-up, great analytical and negotiation skills

- Willingness to work flexible hours

- Fluent in both English and Vietnamese communication.